Provenance StoryTag an item
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Provenance for artists & studios

You are the primary source of your work's history. Tagging at the point of creation is the strongest provenance any artwork can have.

The problem

Step by step

  1. 01

    Create an identity per work

    One record per piece — and one per impression in an edition — with title, date, medium, dimensions and edition number.

  2. 02

    Document at creation

    Add process photos, studio images, materials used, signature and verso photography, and an artist statement or short video.

  3. 03

    Apply a secure NFC tag

    Fix a secure NFC chip (such as NTAG 424 DNA) to the stretcher bar, backing board or plinth with reversible, acid-free adhesive.

  4. 04

    Issue a digital certificate

    Link a QR code on the paper certificate to the same identity, so the paper can always be checked against the live record.

  5. 05

    Transfer to the first buyer

    Record the sale and hand ownership of the record to the collector, keeping their personal details private.

  6. 06

    Stay connected

    Future sales, loans and exhibitions are appended to the record, giving you visibility of where your work travels.

What to record

  • — Title, date, medium, dimensions, edition
  • — Signature, inscription and verso photos
  • — Process and studio documentation
  • — Artist statement, audio or video
  • — Digital certificate of authenticity
  • — First sale and later ownership events

Toolkit

  • — Secure NFC tags (NTAG 424 DNA) for authentication
  • — Printed QR certificate with matching identity
  • — Conservation-grade, reversible adhesive
  • — SmartLinks for the digital identity and ownership transfer

Practical checklist

Apply this to your own items

Download checklist

Before you start

Workflow

Record for each item

Toolkit to have ready

Check before you finish

Go deeper: choosing NFC chips, QR vs NFC, Digital Product Passports and the provenance glossary.

Other journeys: Galleries & auction houses, Collectors & estates, Clubs, athletes & authenticators, Luxury brands & makers.

Sources

  1. [1] GOV.UK, Artist's Resale Right

    Resale royalties for artists on qualifying secondary sales

    Last verified:

  2. [2] NXP, NTAG 424 DNA (NT4H2421Gx) product data sheet

    416 bytes user memory, AES-128, Secure Unique NFC (SUN) messages; TagTamper variant

    Last verified:

Powered by SmartLinks

Give your collection a digital identity

SmartLinks connects physical objects to a living digital record — one identity per item, readable by QR or NFC, with ownership history, documents and media that travel with it.

Questions

Frequently asked

Can tagging help me receive resale royalties?+

Where artist resale rights apply (for example the UK and EU Artist's Resale Right), a record of each transfer makes it much easier to identify qualifying resales. The tag does not collect royalties itself, but it provides the evidence trail.

Should I tag old work still in my studio?+

Yes. Retro-tagging unsold or archived work now, while you can still personally attest to it, creates the strongest possible record.

Will a chip affect the look of the work?+

No. NFC chips are thin enough to hide on the back of a work or inside a plinth. Only the QR code, if you choose to use one, is visible — usually on the certificate or a label.